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How to Send Duplicate Emails in Outlook With Ease?
If you use Microsoft Outlook daily, you might have faced the problem where you have to send the same emails more than once. Today, we’ll show you how to send duplicate emails in Outlook effortlessly, along with easy methods to clean up the duplicated emails sent unnecessarily in Outlook.
What are Duplicate Emails? When are Duplicate Emails Helpful?
Let's talk about what duplicate emails are and when they are useful:
- Duplicate emails are the same message sent multiple times, either on purpose or accidentally. Accidental duplicate emails can fill up and clutter your inbox. However, knowing how to send duplicate emails in Outlook on purpose can be beneficial for:
- Repeating the same information for different recipients
- Following up on a critical communication
- Sending automated communications or status updates.
Understanding how to send same email multiple times helps guarantee that you won't waste time rebuilding efforts in the future.
Why Might you Need to Send Duplicate Emails in Outlook?
There are some appropriate reasons why a user wants to know how to send duplicate emails in Outlook.
- The original was missed by a recipient.
- The same message is going to different clients or users.
- It may be asked for an update or follow-up.
- It's been repeated with the confirmations or repeat newsletters.
Knowing how to send same emails multiple times can save time and enhance communication efficiency. When you do it the right way of using the existing features of Outlook, the efficiency goes even higher.
What Methods Can Be Used to Send Duplicate Emails in Outlook?
Easy methods that you should know to how to send same emails in Outlook:
Method 1: Use the “Resend This Message” Feature
"Resend This Message" allows the user to send again previously sent message in no time. This is the easy method to send duplicate emails in Outlook.
Steps:
- Choose Sent Items.
- Double-click the email you want to resend.
- Press Actions and click on Resend This Message.
- Edit the email as you want.
- Click Send.
This method is great when you are trying to know how to send same email multiple times without rewriting it.
Method 2: Copy & Paste the Email Manually
Outlook users can simply know how to send duplicate emails in Outlook manually by copying and pasting the email.
Steps:
- Open the email to copy.
- Select the entire contents of the email.
- Start a New Email, then paste.
- Insert the recipients and click Send.
A useful method when you are looking to personalise each instance of the duplicate email.
Method 3: Store the Email as a Template to Use Later
If you are someone who doesn’t know how to send same email multiple times. It may come later for your use.
Steps:
- Compose the email
- Click the file, press on Save As, and then select Outlook template.
- Navigate to Home, then select New Items, press More Items, and finally choose Form
It is one of the great ways to know how to send duplicate emails in Outlook by manual methods.
Resulting Limitations on How to Send Same Email Multiple Times
- The above methods have certain drawbacks for sending duplicate emails, which are:
- These methods require manual effort, and a lot of time is taken away.
- There’s no option to automate the sending of recurring messages and emails.
- The “Resend This Message” option depends on the fact that the original email is still in your Sent Items. If the original email is deleted or was sent from a different account, you are left to recreate the email completely.
- There will always be a risk of making errors (wrong recipients, formatting issues, outdated content--even errors in copying/pasting), regardless of whether you are copying/pasting your original email or editing a template.
- Outlook File templates (.OFT files) are not dynamic or easily navigate and require two to three clicks to access.
- Templates are not helpful when you have highly personalized information or changing content.
- It doesn’t provide the option of scheduling sends or seeing the same email sent to hundreds of recipients, which limits its utilisation for administrative activity.
Note: These methods of knowing how to send same email multiple times to recipients can cause clutter in the mailbox. As a result, people face many problems like crashing Outlook, difficulty finding the real email among duplicate emails, and the deduplicating process being way more tedious and time-consuming. So, if you want to avoid this problem of duplicate emails from chaos, you should surely try the Outlook Duplicate Removal Tool.
Professional Tool to Find and Remove Duplicate Emails in Outlook
Knowing how to send duplicate emails in Outlook will also require the most trusted remover tool to prevent clutter and chaos in the mailbox. So, the SysTools Outlook Duplicate Remover Tool will help you remove duplicate emails in Outlook mailbox in no time. It makes the process chaotic, free, fast, and error-free. This master tool is specifically developed to find and remove duplicate items, such as emails, contacts, and calendar entries, in Outlook PST files.
Progressive Features of the Removal Tool
- Remove duplicates from multiple PST files simultaneously.
- You can filter your calendar items without changing emails, tasks, or contacts.
- You can even look for duplicates according to subject, start time, end time, location, etc.
- It provides many options, whether you want to choose to permanently delete duplicates, put a flag, or move them into a separate folder.
- It supports every file type of Outlook, like PST/OST/BAK, etc.
- Your data remains in its original structure, and hierarchy is maintained.
Guide to Use Outlook Remover Tool
The following steps:
- Install and open the Outlook Duplicates Removal tool.
- Click on Add File or Folder button to add the files.
- Click the selected file.
- It provides Within Folders or Across Folders, choose, and then press the Next button.
- You can also save the file in a different destination by clicking on the destination option.
- Press the next button.
- Select item type option.
- You can apply filters according to your wants.
- Starts the process of deleting duplicates by pressing on next button.
- Click the close button if all duplicates are removed.
Conclusion
If you know how to send duplicate emails in Outlook, then you are also looking for a faster, cleaner way to eliminate duplicates. An automatic solution has its advantages, and with the number of different filters you are using. Now you can relax carefree, as this tool easily removes all the duplicate emails except your important emails, which makes your mailbox lightweight without any clutter.